Implement Effective Electronic Invoicing for Colombia

Allowing companies in Colombia to transmit documents electronically to the country’s tax authority

Overview

The growing and increasingly complex regulatory environment challenges businesses to transform transactional data into predefined exchange formats and transfer it electronically to external systems, such as to the systems of legal or tax authorities. Businesses in Colombia are required to transmit some documents electronically to the Colombian tax authority DIAN (Dirección de Impuestos y Aduanas Nacionales).

The eDocument framework has been developed by Globalization Services to comply with local regulations that mandat the use of electronic documents to be sent to business partners and/or legal authorities. The framework is intended to implement complex processes involving several message exchanges. The eDocument solution for Colombia allows businesses to create eDocuments for the following document types:

  • Invoicing
  • Credit memos
  • Debit memos

The billing process in many Colombian companies requires approval from the national tax authority. Every outgoing invoice must be signed before it is sent to the customers. The sales and distribution document flow is flexible, but no matter the sequence, the signature is required, and also the invoice must be forwarded to the tax authority.

The solution diagram above illustrates the basic architectural pattern using the eDocument framework on SAP S/4HANA on-premise and the SAP Cloud Platform Integration service for electronic invoicing for Colombia.

Download the blueprint 
 

Bill of Material - SAP Cloud Platform Components for Licensing Considerations

Note that the following Bill of Material is for reference purposes only. The following table is only an example of the SAP Cloud Platform services and components required for this use case. Please consult your SAP Account Executive regarding your specific licensing needs.  

SAP Cloud Platform services

Function

Licensing metrics

Example

SAP Cloud Platform Integration for process services

Provides seamless process integration in real time between SAP S/4HANA and the tax authority.

End-to-end productive connections per month

3 instances (each instance has 3 connections and 10 GB per month)

Customers can use the SAP Cloud Platform pricing estimator to calculate the required investment for a particular project. Scale up or down on services as required.

Note: In addition, companies may require the SAP ERP, option for edocument processing, which is the main eDocuments engine based on the SAP Application Integration Framework - AIF (only runtime) which is licensed based on expected volume.

Members and partners of SAP PartnerEdge* can evaluate the development of an application for this use case – most development licensing is covered by the packs offered by the SAP partner licensing services. Click here for details.

*excluding open ecosystem basic.
 

Estimating BOM

Selecting SAP Cloud Platform Integration When choosing the service plan, consider the number of end to end productive connection per month your organization will need. Development and test tenants are also strongly recommended.