Achieve Budget and Spend Visibility By Extending SAP S/4HANA

Allow line managers outside the corporate finance function to monitor and actively manage budgets and actual spend with SAP RealSpend, a powerful and easy-to-use tool


For many cost center managers outside the corporate finance function, visibility into budget and spending is often cumbersome. Spreadsheets with weeks-old data and predefined reporting dimensions from central controlling do not meet immediate needs for real-time decision making amid changing business conditions. With SAP Cloud Platform SAP RealSpend, companies enable cost center managers to monitor their expenses in real-time with detailed drill-down features that make it possible to perform a fine-grained analysis of actual and future spends, as well as related forecast and budget plans.

The solution diagram above illustrates the SAP RealSpend solution. It represents the basic architectural pattern for extending SAP S/4HANA Cloud using SAP Cloud Platform with SAP S/4HANA Cloud SDK and the SAP Cloud Platform SDK for service development.

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Bill of Material - SAP Cloud Platform Components for Licensing Considerations 

This use case is under the assumption that companies have configured back-end systems like SAP S/4HANA and SAP SuccessFactors. Note that the following Bill of Material is for reference purposes only. The following table is only an example of the SAP Cloud Platform services and components required for this use case. Please consult your SAP Account Executive regarding your specific licensing needs.

SAP Cloud Platform services


Licensing metrics



Create and extend applications for browser and mobile services.

Block of 5 users/month

5 users

SAP Cloud Platform Java server

A virtualized hardware resource used by Java-based platform applications.

Instances per month

3 instances

SAP Cloud Platform SAP ASE Service

Create and consume SAP ASE databases.


Instances per month

3 instances

SAP Cloud Platform bandwidth

Data transfer rate to a subscribed user.

Blocks of 10 GB bandwidth/month

10 GB

Customers can use the SAP Cloud Platform pricing estimator to calculate the required investment for a particular project. Scale up or down on services as required.

Members and partners of SAP PartnerEdge* can evaluate the development of an application for this use case – most development licensing is covered by the packs offered by the SAP partner licensing services. Click here for details.

*excluding open ecosystem basic.

Estimating BOM

  • Selecting SAP Cloud Platform Java Server Size: Consider the number of active users accessing the application and the frequency this application will be accessed when deciding the SAP Cloud Platform resources needed at runtime. For each 100 active users, a medium SAP Cloud Platform Java server will be sufficient for medium to light use. Consider adding additional instances for testing and quality environments.
  • Estimating SAP ASE databases: When adding an SAP ASE Service, the pricing is based on the number of CPU cores, RAM, disk space, and output bandwidth needed. For the example with 100 active users, the medium service plan is sufficient for medium to light use. Consider adding additional instances for testing and quality environments.
  • Estimating SAP Cloud Platform bandwidth: Extension applications are rendered in the browser. Consider how much data employees will be downloading in the browser with this application. For simple applications, a 5 MB bandwidth per user per month is sufficient. For 100 active users we can estimate that the minimum 10 GB bandwidth/month is enough.